you should NOT host your own email server! (and here is why)

For a business, information technology’south really important to use emails under your own domain name. For case, consider
[email protected]
[email protected], the second (free) e-mail address just makes yous await unprofessional. How can your potential clients trust you lot with their hard-earned money if you don’t even invest in your electronic mail?

Most of the time when y’all contract a web development company to practise the website for yous on WordPress for example, they will deploy the final website on third-party hosting providers such as GoDaddy, BlueHost, etc… These hosting providers often parcel many essential services into their packages including email hosting services and then y’all automatically get unlimited email accounts (on your own domain) without paying anything more than. Isn’t that sweet? Well, there are some reasons
you should NOT consider hosting your ain emails, and below are a few of them:

I. Setting it upward correctly is very time-consuming

Your web blueprint company will probably not aid you to gear up your emails. Well, sometimes they practise but well-nigh of them are not well-equipped with the essential noesis to set it up correctly. Most web design agencies just have designers and spider web developers in their teams and they practise non have the cognition to set upwards the mail server properly. It means that y’all may:

  1. receive tons of spam in your inbox

  2. get exposed to security vulnerabilities

  3. take tons of your sent email landing in the receivers’ spam boxes.

The last point is serious and can affect you lot in the LONG term. One of the criteria that many Spam Detectors utilize is the IP address of the origin server (your web server if you lot send emails directly from there). In almost cases, small businesses opt for low-cost plans that oftentimes have everything readily bachelor so anyone can start using them right away. Unfortunately, this also puts you on a server that is shared by many, many other websites. The risk that one of your neighbors is a spammer is really high in this case, and as a result, emails coming from y’all volition also exist marked as spam by Spam Detectors. Many hosting providers are proactively blocking these spam messages before they are even sent out, simply due to the nature of this, it’s very difficult to completely prevent information technology.

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Don’t take our words for information technology, check out this commodity regarding shared hosting bug with emails for instance.

What virtually dedicated servers, servers that you can exist sure that you don’t have any bad neighbors? Don’t forget that you need to go on your email software (on the server) updated and maintained all the time as well. Imagine a number of actress tasks you need to do. Well-nigh business organisation owners are not aware of this, it’south like blindly use Windows XP in the year 2019 until y’all go bribe malware 1 mean solar day and information technology’due south too late to practice anything other than paying. This commodity on Digital Ocean describes the complexity of setting upward a mail server, check it out earlier attempting to run your own mail server.

Ii. The challenges of securing your emails

Your e-mail is your online identity, sometimes it is even your single contact to the online earth. Can you lot afford to have it hacked? Remember
Snowden? Recollect
Hillary Clinton? What happens if someone tin can read all the content within your mailbox? What happens if someone can send and receive emails to and from your business organisation partners under your name?

Nigh small businesses exercise not have in-house Information technology teams then the website (and the email service) is usually set up up once and forget. The hosting providers normally volition
Nonpractise any software and security upgrade for the software you lot install on the server, which means these businesses are exposed to a very
high chance of being hacked.

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Email encryption is sophisticated and should non be taken lightly. Companies that offer e-mail services such as Google, Microsoft constantly invest heavily in protecting their customers’ data (and they still go hacked sometimes). What makes you think y’all can do a ameliorate job?

Note:it’s important to stress that Gmail. Hotmail etc is not meant to exist a 100% secure bulletin channel. There are many “encrypted messaging services” out there if y’all really need to send your private messages securely.

5 reasons you should not host your own email

III. Emails can take up space, lots of space

Most hosting providers volition limit your storage infinite on the host (the ones that don’t are ordinarily scammers considering nothing is free :)). Since almost of united states of america practice not delete one-time emails unless nosotros really accept to, our emails can quickly take up the precious hosting space and you will take to terminate upwards paying more for hosting service each month.

Four. Migration tin can be a pain

Migrating from one host to another is a common affair to do. Most businesses actually change the hosting company every fourth dimension they re-do their websites. At present imagine that you have to drift all your emails and email configurations whenever you change your hosting also. That’s just a lot more than works to do (and obviously, overhead cost).

V. Don’t put everything in the aforementioned basket

Sh** happens, your website tin can go down and it will get down. No service provider on World can promise 100% uptime. Even Amazon, Google, Yahoo, Facebook goes downward from time to time due to diverse reasons from human mistakes to hacker attacks, etc… Your clients come up to the website, which is down, now they want to contact you lot via electronic mail but since your electronic mail is hosted on the same server, it too goes down. Corking. Exercise not permit this happen to you lot. Hosting your email separately from your spider web server lowers the hazard that everything sinks together when yous hit the iceberg.

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A few email service providers you can consider

  1. Zoho Yous can get 5 e-mail accounts for free, and then if y’all introduce your friends you can get up to 15 for gratis. (Updated: Zoho stops providing IMAP and POP for gratuitous accounts, which ways you lot can only bank check emails straight on their website and web app).

  2. Namecheap is my favorite domain registry, and they practise email service as well. The bones 10USD/yr package means yous pay less than 1USD/month for your e-mail. Squeamish.

  3. Hover is another nice choice. With their 5USD/year forrard package you can simply forward emails directly to your GMail for case.

  4. 1000 Suite (from Google) is some other sweet deal. 3USD/calendar month is not too much compared to the services they provide.

  5. Runbox provides a individual, secure electronic mail hosting service in case yous really want to get stealth (as they claim)

  6. Function 365 (From Microsoft) if you take no more than than half-dozen users, the personal parcel is unbeatable with the amount of infinite and the apps they parcel together. Highly recommended.

  7. GoDaddy yup, even 1 of the biggest shared hosting providers realize the event with hosting your own emails yourself, so they offering Electronic mail Hosting equally a carve up service too.

you should NOT host your own email server! (and here is why)